APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 112817 Work Session Minutes.pdf
Attachment: 112817 Reorg Mtg Minutes.pdf
Attachment: 112817 Board Mtg Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board December 12 2017 (Regular).pdf
Attachment: Board December 12 2017 (Addendum 1).pdf
Attachment: 12-12-17 add 2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 12.12.17 Reassignment for School board Meeting.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF THE DATA SHARING AGREEMENT BETWEEN THE SARASOTA BALLET OF FLORIDA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA.

Description
The purpose of this Agreement is to delineate the responsibilities of The Sarasota Ballet of Florida, Inc. and The School Board regarding the sharing of relevant student data for students participating in the Sarasota Ballet Dance - The Next Generation (DNG) Program. The DNG program is an afterschool program for students in grades 3-12 that provides instruction in ballet, jazz, elements of dance and composition and serves to increase students' confidence and self-esteem.

Recommendation
That the agreement between The Sarasota Ballet of Florida, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Ballet Data Sharing Agreement Final.pdf

GRANTS

10. APPROVAL OF THE TWO GEN SUPPORT GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,015 will support adult educational programs at Alta Vista Elementary School as part of the Two Generation Program.

Recommendation
That the Two Gen Support grant application be approved.

Attachment: Two Gen.pdf

11. APPROVAL OF THE AFTERSCHOOL TUTORIAL PROGRAM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $7,813 will provide homework help and intensive reading, math, and science instruction after school to Alta Vista fifth grade students.

Recommendation
That the Afterschool Tutorial Program grant application be approved.

Attachment: Afterschool Tutoring.pdf

12. APPROVAL OF THE FILM ACADEMY GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $12,000 will support the Film Academy program at Booker High School.

Recommendation
That the Film Academy grant proposal be approved.

Attachment: Film Academy.pdf

13. APPROVAL OF THE STUDENT MOVEMENT GRANT PROPOSAL TO THE AMERICAN ASSOCIATION OF SCHOOL ADMINISTRATORS FOR NORTH PORT HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $2,000 will provide tutoring services for North Port High School students displaced by Hurricane Irma.

Recommendation
That the Student Movement grant proposal be approved.

Attachment: Student Movement.pdf

FIELD TRIPS

14. APPROVAL FOR NORTH PORT HIGH SCHOOL MARCHING BAND TO PERFORM AT THE LIBERTY BOWL IN MEMPHIS, TN ON DECEMBER 26-30,2017

Description
This trip gives our students the opportunity to work with a professional music celebrity to craft an integrated halftime performance.

Recommendation
That the North Port High Marching Band trip to Memphis, TN on December 26-30, 2017 be approved.

15. APPROVAL FOR PINE VIEW SCHOOL'S SPEECH & DEBATE FIELD TRIP TO ATLANTA, GA ON JANUARY 26 - 29, 2018

Description
These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.

Recommendation
That the Pine View School Speech and Debate field trip to Emory University in Atlanta, GA on January 26-29, 2018 be approved.

16. APPROVAL FOR PINE VIEW SCHOOL STUDENTS TO ATTEND MODEL UNITED NATIONS CONFERENCE IN BOSTON, MA ON FEBRUARY 8-11, 2018

Description
Model United Nations conference improves our students speaking and diplomacy skills, boosts self-confidence and increases knowledge of foreign affairs.

Recommendation
That the Pine View School trip to Boston, MA on February 8-11, 2018 be approved.

MATERIALS MANAGEMENT

17. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.  

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 12.12.17.pdf

18. APPROVAL TO AWARD BID#18-0045 FOR ART SUPPLIES - WAREHOUSE

Description

Bids to provide 'Art Supplies-Warehouse' were received from nine vendors on November 8, 2017. The bids of Highwater Clays of Florida, Inc., Nasco, National Art & School Supplies, Pyramid School Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery Supply Co., were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods. Funds for these purchases are contained in the operating budgets of the schools.

Recommendation

That the bids of Highwater Clays of Florida, Inc., Nasco, National Art & School Supplies, Pyramid School Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery School Supply Co., for 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved as presented

Attachment: ArtSupp18-0045 REC.pdf

19. APPROVAL OF THE 2016-2017 DATA COLLECTION REVIEW COMMITTEE REPORT

Description
In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented. The goal of the committee is to review and approve all district forms and achieve standardization.

Recommendation
That the 2016-2017 Data Collection Review Committee Report be approved as presented.

Attachment: DCRC Report.pdf

20. APPROVAL TO RE-AWARD BID #18-0416 VENICE HIGH SCHOOL POOL RENOVATION

Description
Bids to provide 'Venice High School Pool Renovation' were received from four vendors on October 12, 2017. The bid was awarded to Aqua Doc Pool Clinic, LLC on November 5, 2017 as a memo notification to the Assistant Superintendent Chief Financial Officer as the bid was under the bid threshold necessary for Board approval. The bid of Aqua Doc Pool Clinic, LLC was withdrawn by the bidder. The bid of Infinite Pool Finishes, LLC was the next best low bid meeting the advertised specifications. Reasons for not selecting the apparent low bid were included with the bid tabulation. This bid is for a one-time purchase to renovate the existing Venice High School swimming pool. Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Service Department.

Recommendation

That the bid of Infinite Pool Finishes, LLC, to provide 'Venice High School Pool Renovation' in an amount not to exceed $90,585.00 be approved as presented.

Attachment: VHSPoolReno18-0416 REC.pdf

FACILITIES

21. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE D/W WOOD PORTABLES RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein the final payment to the contractor for approval. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: DW portables cert.pdf

CONSTRUCTION

22. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $22,240.89 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: DEC12CO.pdf

FINANCE

23. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2017

Description
The Superintendent's Financial Statements for the month ending October 31, 2017 does not reflect any unexpected trends for the second quarter of the 2017-18 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month October 31, 2017 as presented

Attachment: Oct 17-18 supers.pdf

JOB DESCRIPTIONS

24. APPROVAL OF REVISED JOB DESCRIPTION FOR DATABASE ENGINEER

Description
The revised job description for Database Engineer is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Database Engineer as presented.

Attachment: Job 372 - Database Engineer.pdf

SCHOOL BOARD RULES

25. APPROVAL OF REVISED SCHOOL BOARD POLICY 4.30*

Description
Policy 4.30* Challenged Materials has been advertised and is ready for approval.


Recommendation
That the revised School Board Policy 4.30* be approved as presented.


Attachment: Policy 4.30 CHALLENGED MATERIALS.pdf